With Apxium’s founders’ background being in accounting, we understand the challenges which can be experienced in your day-to-day working life. This is why we’ve compiled our top 5 tips for accountants to help streamline daily activities, based on our years of experience in the industry.
1. Use a calendar
A calendar is your best friend, especially when you're working to deadlines. The challenge is that you become so busy, you overlook commitments or lag behind deadlines. Try getting into the habit of entering everything into your calendar (no matter how menial the task), and set yourself timely goals for larger projects. This way you will know if you are on track to your deadline. Too often you enter things into your calendar, but once it’s out of sight it’s also out of mind. If you prefer an electronic option, set up alerts on your desktop or mobile so that you are aware of looming tasks or deadlines. If you prefer a paper version, opt for a planner-style calendar which you can leave out on your desk or pin to your wall for visibility.
2. Stay knowledgeable
Lots happens each day in the world of global finance. Even if you don’t work for a global company, it is worthwhile to keep up-to-date with global changes as they can have ripple effects for you and your work. A website like Fortune.com is a good place to start.
3. Consider automating your invoicing
You are probably in an environment where anything can throw your day out-of-whack, and you have little time to worry about chasing up invoices. This is why automated invoicing and debtor management makes so much sense.
Automated invoicing software can take care of payments, invoice reminders, reports, and reduce overhead costs. Best of all, it frees up your time.
Apxium can help you with automating your invoicing processes, which you can learn more about here.
4. Keep your software up-to-date
It's hard to take a step back and evaluate your accounting software when you're busy using it on a daily basis. Yet it's important to ensure that what you are using is going to reap you the most benefits. Accounting software is always being updated to bring you the best possible solutions for your business and work functions. Consider utilising free trials, which are often offered by software companies, to see which package will be right for your needs.
5. Stay on top of your filing
There is no worse feeling than seeing that pile of paperwork grow taller each week. We recommend dedicating a short 5 minutes each day to a quick bit of filing. You may not get through it all, but your pile won’t be as big. If you do your filing electronically, ensure your electronic filing systems are always neat and everything is easy to find. Bringing your filing online will remove the need for physical filing and create more space in your office. It can also help you to gain valuable time in your day by removing the need for filing.
Incorporate these points into your daily working life and we can guarantee that you will feel more prepared and organised for the day ahead. If you need help automating your Accounts Receivable process and payments, read about how Apxium can help your business here.