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Multiple professional services firms (and their clients) who use Xero, trust Apxium to automate their entire receivables process. Simply ‘Approve’ any invoice and let Apxium’s fully integrated solutions automate the rest to improve your bottom line.


Connecting Xero and Apxium is a snap!

Connect Apxium & Xero to reduce debtor days, improve cash flow, free up time and drive material bottom line improvement for your business. Simple and fast!

What is Xero?

Xero is easy to use online accounting software that’s designed specifically for small businesses.

  • It's all online, so you can work when and where you want to. Just login with your PC, Mac or mobile.
  • Your bank statements are automatically imported and categorized, letting you see your cashflow in real-time.
  • Invite your team and work together on financials. You can collaborate over your up-to-date numbers.
  • Xero has all you need to run your business – including invoicing, paying bills, sales tax returns, reporting and much more.

Find out more or try Xero Accounting Software for free.


End-To-End Integration - Full Automation!

Just “Approve” your invoice in Xero and let Apxium do the rest. Nothing more for your firm to do. We get you paid faster while delivering a superior payment experience for your clients. Focus on driving new revenue streams and let Apxium’s suite of integrated solutions get you paid faster!


With Apxium and Xero you can:

  • Be up and running in no time: Xero have made it easy to set up Apxium as your payment provider. See your entire list of debtors in minutes.
  • Get paid faster: Your Xero invoices are automatically presented to your clients with payment links enabling them to pay instantly using multiple methods (not just credit card).
  • Create no work, paperless follow-ups: We automate the sending of your firm-branded HTML payment reminder communications. Enhance your reminders with included SMS (including your firm SMS sender id). The nature and frequency of reminders are fully configurable.
  • Offer multiple payment options to your clients: Pay now, create universally available payment terms or schedule payment arrangements for selected debtors via credit card or direct debit. Fully automated.
  • Further reduce your debtor days with automated no-work professional fee funding: Get paid up front with fully automated no-work fee funding for clients. All aspects fully managed by the system.
  • View real-time comprehensive reporting: Complete oversight of your entire debtors portfolio including arrears, payments and payment communications history with your clients. All reports are exportable.
  • Provide your clients with their own portal: Your customers can make payments, see all current & past invoices & payments made and view their communications with your business.
  • Automate the matching of multiple payments at once: Apxium creates a clearing account in Xero that reconciles multiple payments!
  • Enhance your brand: Everything your client sees when transacting with the firm is branded in your firm’s name

Connecting with Xero

Connecting to Xero is simple! The screenshots detailed below demonstrate the key processes to be undertaken. Please note, however, that the staff at Apxium will personally guide you through this process to ensure that your onboarding is totally seamless (including obtaining the necessary Bank merchant facilities). 
Please do not hesitate to contact us for a demonstration of the system where we will guide you through the process.
Request a Free Demo

Helpful Information about Apxium

Who is it for?

Apxium’s Xero solution has been specifically designed for professional services businesses (eg accountants, lawyers, engineers and other professional consultants). Having said that, any business that issues an invoice and awaits payment can take advantage of our unique, integrated solutions.

In fact, our professional services firm customers constantly refer their Xero business clients to us because (as users) they understand the numerous benefits it will deliver them.

How does it work with Xero?

Simply authorise the invoice in Xero. Apxium syncs with Xero to present new invoices to your clients and follow your clients up (email & SMS) for payment. All payment communications have embedded links enabling your clients to simply pay via our built-in payment gateway (multiple credit cards and direct debit).

Should your firm wish to offer a fee funding solution to your clients, the embedded payment button will additionally include a “Pay By Instalments” option, seamlessly enabling the firm to be paid up-front with the system automating the  payment schedule and all arrears.

Once your clients click the embedded payment link in the communications they will be taken to their own portal which shows a list of all outstanding invoices they have with the firm. The clients can easily ’pay all’, ‘pay some’, ‘pay by instalments’ or ‘part pay’ their invoices. There can be no overpayments and every payment reconciles to the invoice.

Your clients simply enter their payment details (credit card or direct debit) and pay. That’s it.

All payments received from your clients are automatically entered into the one clearing account we programmatically create in Xero and the funds settle directly from the client’s financial institution to your financial institution.

Simply check the balance of the clearing account each day to ensure all invoice funds received match the bank account and click ‘ok’. All payment entries are correctly allocated to your various accounts.


How do you sync it with Xero?

  1. Contact us to get you set up in no time
  2. We only need a handful of details about your business so that we can start to create your hosted environment
  3. We will then issue you with your own URL, username and password to access your environment
  4. Once logged in simply Navigate to the Xero dropdown menu and click on “Authorise long term access token”
  5. This will open Xero in a new tab
  6. Enter your Xero log in details
  7. Ensure you choose the correct entity from the drop down box
  8. Click on the blue “Allow Access” button. Your browser will take you back to your previous Apxium screen
  9. Please inform Apxium when access has been granted and we will populate your dashboard with your current invoices and will notify you once it has been populated.
  10. Once notified, please log into the URL (provided in Step 3.) with the username and password provided.
  11. Please note that the Apxium hosted environment with all of your debtors will be benign. That is, it is a “test” site only. This means that you can simulate all the functionality of the system across your debtors without any effect in Xero. Furthermore, there is no ability to communicate with your clients or send invoice/reminder communications during this phase.
  12. We then guide you through the entire process of getting you up-and-running with the system.


How much does it cost?

Apxium includes all of the functionality for a simple monthly amount based on the size of the business. The only other charge is passing on the Bank’s industry-leading merchant card fee costs.


What countries does Apxium operate in?

Apxium presently operates in Australia


What support does it offer?

Need help? Simply use the self-help or contact us. The good news is that the system is really simple to use. We made it that way… so you can get on with your job!


Visit the Apxium Support PageVisit the Apxium Help Centre

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